Employment Opportunities


JOB DESCRIPTION: Summer Program Assistant 

Fine Arts Works Center in Provincetown seeks a part-time assistant for the Summer Workshop Program. To apply, click here.
This position assists with:
            •    General correspondence
            •    Registration processing
            •    Returning Residency Program
            •    Processing of scholarship applications
            •    Processing of internship applications
            •    Logistical preparations for the start of the program
            •    Daily operations of program
            •    Logistical break down at end of program
            •    Compilation of year-end reports


JOB DESCRIPTION: Administrative Assistant

The Fine Arts Work Center in Provincetown seeks an Administrative Assistant to support office administration, accounting, communications and development; for clerical assistance to the Executive Director; and for assistance on a seasonal basis for special events planning and production support. Previous nonprofit experience a plus. Must have strong computer skills, including proficiency in Microsoft Word and Excel. Salary commensurate with experience; excellent benefits. To apply, click here.

Overview:
The Administrative Assistant supports the Administration, Technology and Development Coordinator (ATDC) in office administration, accounting, communications and development and provides clerical assistance to the Executive Director (ED)

Scope of Responsibilities: 
General Office
            Opening and closing the office
            Unlock/lock the gallery for visitors
            Public assistance and reception (phone, visitors and email)
            Manage mail in all respects, including postage meter, fax and delivery services
            Coordinates mail forwarding for Fellows, Students, and Faculty
            Office supplies: monitor, order and organize
            Coordinate office tidiness with Head of Housekeeping
            Assist with master event calendar maintenance
            Plans staff celebrations (e.g. birthdays, lunches, farewells)
            Coordinates the Old Colony Tap Holiday Party in December

Accounting
            Communicate with Bookkeeper, ATDC and ED
            Process incoming checks, cash and credit card transactions
            Preparation of weekly check request for open invoices
            Updates non-profit and tax-free status with vendors

Information Technology & Support
            Tend to Student Lounge Lab, Digital Media Lab and Office Computers
            Renew printer and copier contracts and order supplies
            Assist staff, Fellow and students with simple technology needs

Communications/Marketing:
            Maintain FAWC mailing lists (print and digital)
            Maintain ad reference file with specifications, calendar, and distribution specs
            Maintain press lists and facilitates press release creation and distribution
            Liaison with marketing contacts for print ads in newspapers and magazines
            Liaison with printing houses for bulk mailings, workbooks and brochures
            Maintains calendar of annual mailings, weekly ads and daily social media
            Schedules email marketing and social media posts
            Proof website and ensures accurate, timely information is shared with webmaster

Development: individual gifts and special event production support
            Database entry and maintenance for individual gifts and event contributions
            Generate giving reports and thank you letters for donors, as needed
            Assist ED and the ATDC with fundraising event and campaign tracking
            Process and track ticket sales and attendance
            Assist ATDC with event orders, catering, AV rentals, and permit coordination
            Supports event design, communication and printing 
            Events include: 
                     •    Special Salons and Benefits (NYC & Boston)
                     •    Summer Awards Celebration in July
                     •    Art Auction through Paddle8
                     •    Holly Folly Silent Online Auction
                     •    Gallery Openings, Readings, & Special Events outside of the Fellowship Program and Summer Workshop Program

Board of Trustees, Advisors and Committees
            Document presentation: format, distribute and print
            Setup and share conference call instructions 
            Prepare meeting spaces in collaboration with Housekeeping/B&G
           If needed, record meeting minutes for Board Meetings (spring, summer, fall)

Qualifications and Skills
Cheerful presence, enthusiasm, people skills and patience
Good organizational skills (attention to detail); dependability
Excellent communication skills, both phone and email
Strong internet skills, including use of email programs and group messaging
Strong computer skills, experience with Microsoft and databases preferred
Comfortable with Apple technology and able to troubleshoot
Previous non-profit experience is a plus

 

 

FAWC is an equal opportunity employer and provider.